Virtual Assistant / Project Manager / Estimator
Required skills: Building Architecture, Interior Design, Product Sourcing, Project Management, Virtual Assistant
Need project estimator for collecting bids/quotes for projects from vendors with whom we already have established relationships, for materials and installation on landscape design projects. This sourcing is similar to an interior design project in an interior design firm or architecture firm.
Type of bids/quotes to collect:
Installation
- from contractors, solicit bids from list and collect them from designer's favorite landscape installers
minimum 3 bids per job.
Materials
- plants, minimum 3 nurseries to bid
- stone, minimum 3 suppliers to bid
- misc. materials as needed by the project
Products
- outdoor kitchen islands with appliances
- outdoor fireplaces
- outdoor furniture
- planters and pots
Bid per landscape job.
All jobs are residential within the Northern California areas (San Francisco and Sacramento).
Your main task is to relieve the designer of the job of collecting the bids from everyone.
Task Workflow Breakdown:
You will obtain the list of items for bidding from the designer via Excel spreadsheet, with a list of suppliers to solicit for bids.
You will contact the suppliers and installers via phone/email/fax within the designer's rolodex and ask for the bids.
You will email the bids to the suppliers using the online company software.
For plants you will use a separate online software - we will train.
This will ensure that each vendor only receives what they need to know, confidentially.
You will allow the vendors one week to provide you with a reply.
You will schedule phone appointments with the designer in google calendar,
if any one of the vendors needs to review the project with the designer to discuss it.
You will collect the bids from everyone and submit them all together from the designer.
You will get the response from the designer for clarification/revision of the bids and resubmit them to the vendors for the final update to their bids.
You will submit a final report via email of all of the requested bids to the designer.
A simple .pdf format will be fine via email.
The designer will review the bids and present the bids to the client for acceptance, and will manage the payments and invoicing for the materials.
Once this is done, you will coordinate the target delivery date with the selected installer, and inform the owner of the projected target delivery date for each product and material. Changes or adjustments to these delivery dates will be handled by the designer directly as it can become complicated during construction.
There are an average of 36 projects per year.
We wish to pay per project on a fixed-price basis, starting with one project.
Each project has similar timeframes and parameters.
The responsibilities of the job will be limited to the above task workflow per project.
Type of bids/quotes to collect:
Installation
- from contractors, solicit bids from list and collect them from designer's favorite landscape installers
minimum 3 bids per job.
Materials
- plants, minimum 3 nurseries to bid
- stone, minimum 3 suppliers to bid
- misc. materials as needed by the project
Products
- outdoor kitchen islands with appliances
- outdoor fireplaces
- outdoor furniture
- planters and pots
Bid per landscape job.
All jobs are residential within the Northern California areas (San Francisco and Sacramento).
Your main task is to relieve the designer of the job of collecting the bids from everyone.
Task Workflow Breakdown:
You will obtain the list of items for bidding from the designer via Excel spreadsheet, with a list of suppliers to solicit for bids.
You will contact the suppliers and installers via phone/email/fax within the designer's rolodex and ask for the bids.
You will email the bids to the suppliers using the online company software.
For plants you will use a separate online software - we will train.
This will ensure that each vendor only receives what they need to know, confidentially.
You will allow the vendors one week to provide you with a reply.
You will schedule phone appointments with the designer in google calendar,
if any one of the vendors needs to review the project with the designer to discuss it.
You will collect the bids from everyone and submit them all together from the designer.
You will get the response from the designer for clarification/revision of the bids and resubmit them to the vendors for the final update to their bids.
You will submit a final report via email of all of the requested bids to the designer.
A simple .pdf format will be fine via email.
The designer will review the bids and present the bids to the client for acceptance, and will manage the payments and invoicing for the materials.
Once this is done, you will coordinate the target delivery date with the selected installer, and inform the owner of the projected target delivery date for each product and material. Changes or adjustments to these delivery dates will be handled by the designer directly as it can become complicated during construction.
There are an average of 36 projects per year.
We wish to pay per project on a fixed-price basis, starting with one project.
Each project has similar timeframes and parameters.
The responsibilities of the job will be limited to the above task workflow per project.
Posted In:Building ArchitectureInterior DesignProduct SourcingProject ManagementVirtual Assistant |
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Must be able to communicate by Live, Yahoo or Gtalk (not email)
Must be able to provide information on project quickly as requested.
Updating spreadsheets accurately
Payments are weekly by paypal. No terms or rate negotiation. This will lead to immediate termination.
No Asian writers due to poor English
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Updating spreadsheets accurately
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Additional information submitted: 07/14/2010 at 20:38 EDT:
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graphics design , webdesign and print industry.
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we are looking for a full time worker( 8.30am to 6pm ) UK time
- Have always on electricity with electricity back up
- Punctual as this is a full time position
- ability to use CMS, Project management systems and quickbooks for qoute making
- Any experience with working with designers will be an advantage
please send Your Cv..
we are looking for a full time worker( 8.30am to 6pm ) UK time
